What type of information do we collect?
We gather personal information regarding data subjects which include:
- Location of work
- Public email address
- Employment history and educational background
- Functional expertise
- Keywords related to specific work experiences
How we collect information?
- We collect publicly available information provided by LinkedIn that is legally permitted under applicable law.
- Information submitted or provided by you or a reference.
The data we collect is:
- Accurate and kept up to date.
- Collected fairly and for recruitment purposes only.
- Processed by us within legal and moral boundaries.
- Protected against any unauthorized or illegal access by internal or external parties.
Our data will not be:
- Communicated informally.
- Stored longer than necessary to fulfil the purposes for which it was collected.
- Transferred to clients or countries that do not have adequate data protection policies.
Data collection and how we use personal data
The Big Search respects your privacy.
We collect personal data for recruitment purposes, specifically to match candidates to a job opportunity offered by one of our clients. We use the data that we collect to specifically target candidates who might benefit from knowledge of this opportunity.
- Personal data will only be kept or used by us for recruitment services we deliver to our clients.
- You may choose to obtain access to, or to correct your personal information at any time. If we collected your personal data on the grounds of consent, you may withdraw your consent at any time (in which case we will delete your personal data). To do either of these things, please contact us using the details below.
Where is information stored?
Information is primarily stored on Navis, a platform maintained by The Big Search employees. The data that we process is hosted on Amazon Web Services, with physical servers located in Frankfurt, Germany and Microsoft Azure Cloud with physical servers located in the EU.
Additionally, if you are applying, sourced, or otherwise considered for a job position at The Big Search, your personal data will be stored on Greenhouse, an ATS & Recruitment software, which is hosted on Amazon Web Services’ datacenter located in Germany.
Your Personal Information is treated as strictly confidential, and we have taken appropriate technical and organizational security measures against loss and unlawful processing of such information.
As a company that works in the recruitment industry, we highly value system security and data safeguards. Our systems use identity verification, data encryption, firewalls, malware protection, intrusion detection, safe data storing and reliable web hosting.
Public information is transferred to our clients using our The Big Search Recruitment platform. The platform makes a secure connection to our ATS/CRM to display potential candidates that we’ve matched to client requirements. We implement strict permissions, so users can only view data that is relevant for them. The data transferring is only done after a client signs a data processing agreement and we make sure they have implemented the appropriate technical and organizational measures to ensure that the requirements of the General Data Protection Regulation are met.
We treat all information we receive from clients as confidential and do not use the information for any purpose other than to fulfil our obligations towards them.
We keep client information secure at all times and prevent the misuse and unauthorized disclosure of it by our employees or any third parties.
Children and Minors
Our Site and Services are directed to the general public. We do not knowingly collect personal data from children under 16 years of age.
How long do we retain Personal Information?
We will retain your Personal Information for the period necessary to fulfil the purposes for which it was collected and as required for business or legal purposes unless a longer retention period is required or permitted by law.
If you withdraw your consent to our processing your personal data, we will delete the personal data concerned at that point and will not keep a copy of it. Your right to withdraw your consent is dealt with in more detail, below.
Protection of Personal Data and Conditions for consent
If you’ve received an email from any employee of The Big Search, that means we have some publicly available data about you in our database. You can always exercise your rights regarding that data as outlined below.
We will always give you an option to access, rectify or erase the personal data we have about you from our database.
You may exercise your right to opt-out from The Big Search database, by sending an email request to: firstname.lastname@example.org
In case we receive no explicit opt-out or answer to our email it is reasonable to expect future correspondences from us.
If you withdraw your consent for the processing of your personal data, this withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal.
We have taken substantial measures to ensure its full compliance with the GDPR regulation and has updated its services accordingly.
Data Protection Officer
We have appointed a Data Protection Officer (DPO) to provide oversight for our data protection program.
You may contact our DPO with any data protection questions or concerns.
Address: Overtoom 16
1054 HJ Amsterdam
Last Updated: June 2022